Accounts

From the 'Accounts Menu' you may:

•   Record income and expense against an individual property

•   Classify transactions by expense type to aid reporting (e.g. maintenance costs)

•   Record whether an expense transaction is a capital or operating expense

•   Produce various financial reports at the click of a button

•   Reports can be limited to a time period (e.g. financial year) or property

•   Report details may be exported to MS Excel or MS Word if required

We have included a number of screen shots to give you an idea of how the features work.

From the 'Accounts Menu', select the option you require:

To record an income transaction, select the 'Record Income' button and fill in the detail as illustrated below:

Note that once the tenant is selected, their payment schedule (including payment history) is illustrated as below.  This allows you to assign the payment to a particular rental period.  Once entered, the tenants payment details are automatically updated.

To record expense, simply select the "Record Expense" menu and fill in the form as illustrated below.

Payments may be associated with a supplier and expense type (e.g. decorating), thereby allowing reports to be generated by supplier or by expense type.

As you can see below, there are various reports, allowing you to view your accounts information in different ways.  Note that all of the reports can be limited (filtered) to a property, time period (e.g. financial year), or tenant (where applicable).

Here are some examples:

Income less expenses - by month, filtered between March 2001 and May 2001.   Note that the report includes more than one property.

This expense report is limited to a particular property and time period:

Here the report is filtered by property, allowing you to see an individual properties return over a given time period.